Care operations, simplified.
COMING SOON
A modern counseling operations platform is almost here.
Purpose of this application: Counseling Assistant is a web app for counseling practices to manage scheduling, session notes, homework, and billing in one secure workspace.
Automate scheduling, track sessions, handle billing, and keep client communication in one secure workspace designed for counselors.
What you get
- 1 Appointment scheduling with automated follow-ups and intake links.
- 2 Session notes, homework, and file sharing in one place.
- 3 Billing, receipts, and payment tracking with Stripe integration.
- 4 Zoom and calendar sync so your day stays on track.
About this app
Counseling Assistant helps counseling practices run daily operations in one secure workspace, including scheduling, session documentation, homework, billing, and client communication. It can also sync appointments to Google Calendar so counselors can keep their schedules in sync across devices.
AI that supports your counseling, not replaces it.
Counseling Assistant uses AI to help you prepare, follow up, and stay consistent across sessions. You stay in control: you review and decide what gets used and what gets sent.
Searchable session history
- Search within session notes and homework to find past conversations quickly.
- Jump directly into the matching session with one click.
From intake to a usable plan
- Generate a first-session prompt from intake responses.
- Build follow-up prompts that keep continuity across sessions.
- Keep your counseling voice, structure, and emphasis consistent.
Drafting that saves time
- Draft follow-up messages and homework you can edit before sending.
- Reduce repetitive typing while keeping content personal.
- Keep client communication organized in one workspace.
Organizes information, drafts text, suggests clarifying questions, and helps you keep a consistent structure from intake through follow-up.
Replace your judgment, diagnose clients, or contact clients without your review and intent.
Client submits intake.
Counseling Assistant builds a session prompt and suggested questions.
You review, edit, and run the session with a clear plan and faster follow-up.
Client experience
Automated reminders, simple intake, and a polished portal keep clients engaged and informed.
Operations in one view
Dashboards, action queues, and gentle nudges so nothing slips between sessions.
Secure by design
Passkeys, audit logs, and role-based access to keep sensitive info protected.
Built for counseling
Purpose-built flows for notes, homework, intake forms, and outcomes tracking.
Ready to experience Counseling Assistant?
Preview the demo or request a session in minutes.